LUXER ONE BLOG

Productivity & Operational Tips for the Workplace to Boost Efficiency

The workplace has been turned on its head in the past few years and office leaders are under more pressure than ever to keep teams focused, efficient, and supported. According to recent research, U.S. employees lose an average of 3.5 hours per week to repetitive tasks like sorting emails or tracking down resources.

Meanwhile, 78% of executives say digital transformation is a top priority, but only 31% feel they are succeeding. The takeaway? Productivity in the workplace isn’t just about working harder, it’s about working smarter.

This guide explores practical productivity and operational tips for the workplace that help reduce distractions, streamline processes, and keep employees focused on meaningful work. From automating tasks to device management in offices, these strategies can make a measurable impact.

Why Efficiency Matters More Than Ever

Modern offices are navigating a new normal: hybrid schedules, technology reliance, and rising employee expectations. Leaders must design operations that minimize wasted time and maximize output without burning out teams.

Studies show that employees are increasingly eager for solutions that reduce unnecessary interruptions. Many expect AI and digital systems to take over repetitive functions so they can focus on high-value projects. At the same time, operational tools like smart lockers and workplace device management systems are proving vital in creating an environment where both people and processes thrive.

Key Workplace Challenges to Address

Before diving into solutions, it’s worth noting where most offices lose efficiency:

Repetitive tasks: Sorting through mail, chasing down devices, or managing checkouts.
Unnecessary interruptions: From package deliveries to ad-hoc requests.
Untracked assets: Devices, chargers, and tools that go missing or remain unaccounted for.
Workspace clutter: Poorly organized mailrooms or storage areas that frustrate employees.

By addressing these bottlenecks, office managers can improve both productivity and morale.

Tactical Tips to Boost Productivity and Operations

Here are six actionable strategies every office manager should consider:

Automate Repetitive Tasks
Tools powered by AI or smart office systems can handle scheduling, email filtering, and data entry. Automating even small processes frees employees to focus on impactful work.
Streamline Communication
Establish clear communication channels and reduce unnecessary meetings. Shorter updates and well-documented processes prevent interruptions that derail focus.
Create Focus Zones
Whether through dedicated quiet spaces or company-wide “no meeting” blocks, offices can protect deep work time that boosts employee performance.
Leverage Smart Lockers
Smart lockers are a modern solution for package management, device exchanges, and secure storage. With lockers, employees receive instant notifications when packages or assets are ready, reducing disruptive mailroom trips. Lockers also provide secure compartments that eliminate the risk of theft or loss.
Improve Device Management in Offices
From laptops to specialized equipment, devices are essential for daily work. Smart lockers can also double as device charging and management hubs, ensuring gear is always available, accounted for, and ready to use. This saves administrators time and helps prevent lost productivity from misplaced tools.
Keep Workspaces Organized
Apply operational principles like 5S (sort, set in order, shine, standardize, sustain) to maintain a clean and functional office environment. A clutter-free workspace reduces errors and stress.

Smart Lockers in Action: A Case Study in Efficiency

Office managers often underestimate the interruptions caused by unmanaged deliveries and assets. Consider how many minutes employees lose when they:

Make multiple trips to the mailroom, only to find nothing has arrived.
Search for shared devices that aren’t returned on time.
Spend hours reconciling missing or misplaced equipment.

Smart lockers eliminate these inefficiencies. With Luxer One’s office solutions, companies gain:

Automated package management – instant delivery notifications and secure pickup without additional staffing with smart package lockers.
Secure asset exchange – safe and secure equipment handoffs or private document swaps with smart asset exchange lockers.
Device charging and management – keep laptops, tablets, and chargers tracked and ready to go with device management smart lockers.
Operational visibility – managers can monitor usage patterns, reducing loss and improving accountability.

The result? Employees spend less time managing logistics and more time doing the work that matters most.

The Bottom Line

Workplace productivity is no longer just about individual performance—it’s about building systems that support efficiency at scale. From automating tasks to improving device management in offices, the right operational strategies can transform how teams work.

Smart lockers are one of the simplest, most effective upgrades an office can make. By addressing package delivery, asset tracking, and device management, they reduce interruptions, improve security, and give employees more time to focus.

Unlock the benefits of a more efficient workplace. Request a demo today and see how Luxer One can help your office run smarter.

Christina Draper

Christina Draper, Marketing Content Manager at Luxer One, creates storytelling-driven content that connects with property management professionals and highlights innovations in multifamily package management. With a marketing background from UNC Charlotte, she develops cross-channel campaigns that showcase how Luxer One is redefining the resident experience.

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To stay ahead, regional and property managers will need to plan strategically, invest in automation, and strengthen partnerships that can withstand the next wave of industry change.
Apartment residents are especially vulnerable, experiencing theft at nearly twice the rate of single-family homeowners. For multifamily property managers, the rise in “porch piracy” is more than a seasonal headache: it’s a reputational and operational challenge that can directly affect resident trust and retention.
Below are five strategic, actionable tips designed to help property managers understand how to handle package theft more effectively this holiday season.
According to ShipMatrix, national holiday package volume is expected to rise another 5% this season, adding pressure to mailrooms and lobbies already bustling with guests and events. And with colder weather and more residents staying home, maintenance and communication demands also increase.

This holiday survival guide for multifamily highlights seven smart, proactive ways to prepare your property so you can keep things merry, bright, and under control.

Holiday BOPIS Case Study Breakdown: How Smart Lockers Streamline Seasonal Fulfillment

The holiday season has become retail’s ultimate stress test and Buy Online, Pick Up In Store (BOPIS) operations are often the first to feel the pressure. With peak order volumes up to 40% higher than average, many retailers struggle to balance customer expectations with limited staff and store space.
Luxer One’s new case study, How Smart Lockers Transformed Holiday BOPIS for a National Retailer, offers an inside look at how one major brand overcame those challenges using automated smart locker technology. The results? Faster pickup times, reduced labor strain, and higher customer satisfaction across hundreds of stores nationwide.

Why is Last-Mile Delivery Such a Challenge for Property Managers?

“Last-mile delivery” refers to the final step where a shipment moves from a transportation hub or carrier vehicle to its destination. For property managers in multifamily communities, this step has become one of the most difficult parts of daily operations. Rising package volumes, limited staff capacity, and growing resident expectations have turned last-mile logistics into a constant balancing act between efficiency and service.
In this guide we’ll explain the most common last-mile delivery challenges for property managers, explore how they affect community operations, and highlight practical ways to solve them.
That’s where parcel lockers come in. These secure, automated systems have become one of the most effective ways to manage the growing volume of deliveries while keeping residents happy and operations efficient. They combine security, convenience, and technology to simplify the entire delivery process from carrier drop-off to resident pickup. To stay ahead, regional and property managers will need to plan strategically, invest in automation, and strengthen partnerships that can withstand the next wave of industry change.
Apartment residents are especially vulnerable, experiencing theft at nearly twice the rate of single-family homeowners. For multifamily property managers, the rise in “porch piracy” is more than a seasonal headache: it’s a reputational and operational challenge that can directly affect resident trust and retention.
Below are five strategic, actionable tips designed to help property managers understand how to handle package theft more effectively this holiday season.
According to ShipMatrix, national holiday package volume is expected to rise another 5% this season, adding pressure to mailrooms and lobbies already bustling with guests and events. And with colder weather and more residents staying home, maintenance and communication demands also increase.

This holiday survival guide for multifamily highlights seven smart, proactive ways to prepare your property so you can keep things merry, bright, and under control.

What Are Parcel Lockers and How Do They Work for Multifamily Communities

With online shopping now the norm, apartment communities are seeing more package deliveries than ever before. According to the National Multifamily Housing Council, the average community receives 250–400 packages per week, a number that can double during the holidays. For property teams, that means more time spent managing deliveries, handling resident complaints, and troubleshooting lost or stolen packages.
That’s where parcel lockers come in. These secure, automated systems have become one of the most effective ways to manage the growing volume of deliveries while keeping residents happy and operations efficient. They combine security, convenience, and technology to simplify the entire delivery process from carrier drop-off to resident pickup. To stay ahead, regional and property managers will need to plan strategically, invest in automation, and strengthen partnerships that can withstand the next wave of industry change.
Apartment residents are especially vulnerable, experiencing theft at nearly twice the rate of single-family homeowners. For multifamily property managers, the rise in “porch piracy” is more than a seasonal headache: it’s a reputational and operational challenge that can directly affect resident trust and retention.
Below are five strategic, actionable tips designed to help property managers understand how to handle package theft more effectively this holiday season.
According to ShipMatrix, national holiday package volume is expected to rise another 5% this season, adding pressure to mailrooms and lobbies already bustling with guests and events. And with colder weather and more residents staying home, maintenance and communication demands also increase.

This holiday survival guide for multifamily highlights seven smart, proactive ways to prepare your property so you can keep things merry, bright, and under control.

Porch Pirates: How to Handle Package Theft During the Holidays

The holiday season means a surge in online orders, and unfortunately, a corresponding uptick in package theft. In 2024, as many as 58 million packages were stolen nationwide, resulting in an estimated $12 billion to $16 billion in losses.
Apartment residents are especially vulnerable, experiencing theft at nearly twice the rate of single-family homeowners. For multifamily property managers, the rise in “porch piracy” is more than a seasonal headache: it’s a reputational and operational challenge that can directly affect resident trust and retention.
Below are five strategic, actionable tips designed to help property managers understand how to handle package theft more effectively this holiday season.
According to ShipMatrix, national holiday package volume is expected to rise another 5% this season, adding pressure to mailrooms and lobbies already bustling with guests and events. And with colder weather and more residents staying home, maintenance and communication demands also increase.

This holiday survival guide for multifamily highlights seven smart, proactive ways to prepare your property so you can keep things merry, bright, and under control.

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